Summary

This part-time position (30 hours a week) is responsible for performing the accounts payable functions for the university. The successful candidate will be detail-oriented, accurate, dependable, and focused on efficiency. The successful candidate will also have excellent customer service and communication skills. This position reports to the Director of Treasury and Risk Management.

Essential Duties and Responsibilities

• Responsible for accounts payable function of the university which includes collection of payment requests, audit of requests, data entry of invoices and payment requests, and processing of payments via check or direct deposit
• Process voids and credits to university guidelines
• Perform searches and stop payments for issued requests
• Resolve payment discrepancies and research issues
• Ensure timely, thorough and accurate entry of invoices and payment requests
• Understanding of university policies and procedures for purchasing and accounts payable
• Working knowledge of IRS guidelines as they relate to the accounts payable function
• Understanding of 1099-MISC reporting requirements for payments
• Assist with year-end 1099-MISC filings
• Maintain filing system of invoices and payment requests
• Assist with educating and training campus constituents on policies and procedures of purchasing and accounts payable, both formally and informally
• Provide information to faculty, staff and students as it relates to the purchasing and accounts payable functions
• Create and maintain documentation of processes and procedures
• Assist with escheat reporting process
• Assist with supervision of work study students
• Problem solving and researching of issues as necessary
• Assist and identify process improvement opportunities
• Provide back-up support for purchasing function, vendor setup and purchasing card program
• Maintain strict confidentiality of student and university information, adhering to FERPA and other applicable regulations

Non‐Essential Duties

•  Other duties may be assigned as needed.

Experience, Knowledge and Skills Required

• High school diploma/GED
• Experience in Accounts Payable area
• Proficient with data entry with a high percentage of accuracy
• Ability to independently review and process requests in compliance with guidelines set by the university and the IRS
• Excellent customer experience
• Ability to problem solve and research issues as needed
• Proficient computer skills, including but not limited to Microsoft Word, Microsoft Excel and ERP systems
• Demonstrated organization and follow-up and follow-through skills to ensure completion of goals and objectives in specified timeframe
• Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands
• Ability to quickly learn and apply new knowledge and skills
• Proven exceptional attention to detail and ability to consistently produce error free results
• Excellent written and verbal communication skills and etiquette and track record of proactive communication
• Proven ability to identify, define, analyze, and resolve problems
• Ability to work independently as well as to accept directions on given assignments and projects
• Ability to handle and maintain confidential information

Work Conditions

• Must be willing and able to work a flexible schedule to meet requirements of the position.

• Work in office environment, involving contact with faculty, staff, students, service providers and vendors.

• Work has deadlines, multiple interruptions and may be stressful at times.

ABOUT QUEENS

Queens University of Charlotte is a student-centered, comprehensive, private university affiliated with the Presbyterian Church (U.S.A.). With a foundation in the liberal arts and a commitment to excellence in education, the university serves the needs of a diverse co-educational student body of 2,200 with a variety of undergraduate and graduate programs. Queens offers students learning experiences through the College of Arts & Sciences, the McColl School of Business, the James L. Knight School of Communication, the Wayland H. Cato, Jr. School of Education, the Presbyterian School of Nursing and the Andrew Blair College of Health and the Hayworth School of Graduate and Continuing Studies.  In all of its programs, Queens emphasizes active and collaborative learning, meaningful student-teacher relationships, a creative synthesis of the liberal arts with the world of work, and the value and necessity of lifelong learning. Additional information about Queens University of Charlotte may be found at http://www.queens.edu/Documents/HR/About-Queens.pdf

Queens University of Charlotte values campus diversity and demonstrates this in campus initiatives; we particularly encourage members of historically under-represented groups to apply. Queens is an equal opportunity employer, completely and firmly committed to supporting and celebrating all forms of diversity. Queens does not discriminate on the basis of race, color, gender, sexual orientation, sexual identify, religion, age, national origin, disability, political beliefs, veteran status, genetic information or any characteristic protected by law in the administration of its educational and admissions policies, scholarship and loan programs, athletic programs, employment and hiring policies, or other University-administered programs. Any applicant for employment who needs any reasonable accommodation under the Americans with Disabilities Act should contact the Director of Human Resources 704-337-2297.

Benefits

Queens offers medical, vision and dental insurance, domestic partner benefits, defined contribution retirement plan & supplemental retirement plan, vacation and paid holidays, tuition remission, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, flexible spending accounts (medical, dependent care, health savings account), sick leave and long-term disability leave, reduced cost meals at Morrison Dining Hall, employee assistance program (EAP), free Levine Center for Wellness & Recreation access.

If this sounds like the right job for you, then use the button below to submit your application.  Be prepared to upload a cover letter, resume or CV, and contact information on three professional references. We look forward to reviewing your submission.